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Event Information Form

Event Information Form

Only fill out this form if you have hired Competitive Timing to time your event.

In order for us to accurately and efficiently time your event, please answer the following questions. Do not refresh your browser until you've completed the form or you will lose all data.

1 Basic Information

2 Online Registration | Expo | Packet Pickup

3 Divisions | Age Groups | Scoring

4 Awards | Results Viewing

5 Basic & Additional Services

Basic Information
Name of event*
Name*
First Last
Email*
Phone*
Location of event
Street Address City State / Province / Region ZIP / Postal Code Country
What type of event is this (select all that apply)?*
- Running - Cross Country (HS or Collegiate team event)
- Running - Road
- Running - Trail
- Road or Gravel Cycling
- Mountain Biking
- Cyclocross
- Nordic Skiing
- Ski Mountaineering/Randonee
- Skijouring
- Paddleboarding
- Multisport (eg. triathlon, biathlon, etc.)
- Other
Is this a multi-day event?*
- Yes
- No
Date of event*
Date Format: MM slash DD slash YYYY
On what date does the event start?*
Date Format: MM slash DD slash YYYY
On what date does the event end?*
Date Format: MM slash DD slash YYYY
Race website
Gun time of first event*

: HH

MM
Is the start/finish line the same exact spot?*
- Yes
- No
What is the approximate distance between the start and finish lines?*
Start Locations*
Location of start for each division?

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Online Registration
Have you already setup online registration?
- Yes
- No
Online registration web address
What date does online registration close?*
Date Format: MM slash DD slash YYYY

Typically we can leave online registration open through the start of our event with our system.
What date does online registration close?*
Date Format: MM slash DD slash YYYY

We recommend closing online registration 1-2 days before the meet, to allow time to prepare bibs.
What time does online registration close?

: HH

MM
Would you like us to help you with online registration?
- Yes
- No
- I would like more information
Please attach a .pdf of your paper registration if you have one
Accepted file types: pdf, doc, docx.
Registration & Packet Pickup
Will you allow packet pick up on the same day as the event?*
- Yes
- No
What is the start time for race day packet pick up?*

: HH

MM
What is the end time for race day packet pick up?*

: HH

MM
We ask that you provide 9x12 envelopes for distributing the bibs to coaches.
- Okay!
- I have a question about this.
What is your question?
Will you allow registration on the same day as the event?*
- Yes
- No
What is the start time for race day registration?*

: HH

MM
What is the end time for race day registration?*

: HH

MM

Please note- race day registration must close at least 15 minutes prior to the gun time for the first event.
Please specify race day registration schedule*
Please note - race day registration for each division must close at least 15 minutes prior to the gun time for that division.
Will you host an expo or packet pick up on a date prior to the event?*
- Yes
- No
Location of expo or packet pick up?
Street Address City State / Province / Region ZIP / Postal Code Country
What is the date for the expo?
Date Format: MM slash DD slash YYYY
What is the start time for for the expo?*

: HH

MM
What is the end time for the expo?*

: HH

MM
Other info to consider regarding your packet pickup
For example - additional days

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Divisions | Age Groups | Scoring
Will you use standard cross country scoring?*
- Yes
- No
Top 5 place, 6th & 7th displace
How will ties be decided*
- Next runner (standard for HS races)
- Compare each of top 5 runners, most winning match-ups (NCAA)
- Other (specify below)
Please specify tie-breaking procedure
Any other scoring considerations?
Will you score women and men seperately?*
- Yes
- No
How many divisions (5k, 10k, half marathon, etc.)*
- 1
- 2
- More than 2
Name and distance of 1st Division
5k, Varsity, etc...
Name and distance of 2nd Division
5k, Varsity, etc...
What is the start time for 2nd Division?

: HH

MM
Event Schedule*
Please specify start times for each division.
Other comments or notes about divisions
Are there any course cutoff times?*
- Yes
- No
What are the course cutoff times?
Will you divide results by age groupings?*
- Yes
- No
Will age groups be the same for all divisions?*
- Yes
- No
Division Name & Age Groups*
example: Divsion 1: 0-19,20-29,30-39,40-49,50-59,60+ Divsion 2: 0-14,15-19,20-29,30-39,40-49,50-59,60+
Age Groups*
example: 0-19,20-29,30-39,40-49,50-59,60+
Have you already ordered bibs for this event?*
- Yes
- No
Please list the bib# range(s) you'll be using and division associations, if any.*

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Awards
Will you give awards for this event?*
- Yes
- No
We generally post the following result reports: overall results split by gender and age group. Age groups unless otherwise specified are 19U, 20-29, 30-39, etc. Some races may not provide age group awards but still prefer to have age group results posted. Please work with you timer if you want something unique for result reports on our website.
Can participants double dip?*
- Yes
- No
Double dipping will allow an overall winner to also win their age group. It could also allow a masters winner to win the overall and age group award.
Please select the relevant overall awards (you can choose more than one):
- Overall (all ages)
- Masters (40+)
- Veterans (50+)
- Grand Masters (60+)
Will the number of awards be the same for all divisions?*
- Yes
- No
How deep for overall awards?*
- 1
- 2
- 3
How deep for Masters awards?*
- 1
- 2
- 3
How deep for Grand Masters awards?*
- 1
- 2
- 3
How deep for Veterans awards?*
- 1
- 2
- 3
How deep for age group awards?*
- 1
- 2
- 3
Please specify award breakdown for each division
Results Viewing
Where can we display results & host our results kiosks?*
- Very close to the finish line at our tent
- At a location away from the finish line
Describe where results viewing needs to be (a particular building, address, etc).

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Basic Services
Basic services are included with your race fee.
Would you like assistance with designing and ordering custom bibs?*
- Yes
- No
- I would like more information
We need a couple weeks to get orders submitted for custom bibs.
Please describe the start/ finish line with any pertinent information. Is the start/finish on grass or pavement? Are there any nearby structures that we should incorporate or avoid when setting up the start/finish? Is there a power source nearby (we have generators)?*
Would you like to use our inflatable arch at the start/finish line?*
- Yes
- No
- I would like more information
Would you like to use our PA system?*
- Yes
- No
- I would like more information
Would you like to use our music?*
- Yes
- No
- I would like more information
We can provide music at the finish line with an ipod or you can provide us with one.
Will you have an announcer at your event?*
- Yes
- No
- I would like more information
If you will have an announcer at the finish line, we will provide you with an announcer computer that provides a live feed of finishers' name and age when crossing the finish line
Please attach a .jpg or .pdf of your event artwork
Accepted file types: pdf, doc, docx, jpg.
Additional Services
Additional Services are not included in the base race fee. All additional fees for these services are listed below.
Would you like to allow participants to sign up for live text and email results?*
- Yes
- No
- I would like more information
This is a free service only for those using RunSignUp for online registration.
Would you like to purchase generic bib #'s from us at $25 per 100?*
- Yes
- No
These bibs will have 'Competitive Timing' printed on them with blue bars at the top and bottom.
Would you like to purchase safety pins from us at $15 per box? (1 box covers most smaller events)*
- Yes
- No
In addition to the start and finish, will you need additional timing points at split locations?*
- Yes
- No
How many additional split locations will you need?*
- 1
- 2
- 3
Where are the additional timing points for split locations?
ie: at the 5K mark of the 10K race, at the one mile mark of the 5K race, etc.

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PO Box 4839

Whitefish, MT 59937

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