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Event Information Form
Event Information Form
Only fill out this form if you have hired Competitive Timing to time your event.
In order for us to accurately and efficiently time your event, please answer the following questions. Do not refresh your browser until you've completed the form or you will lose all data.
1
Basic Information
2
Online Registration | Expo | Packet Pickup
3
Divisions | Age Groups | Scoring
4
Awards | Results Viewing
5
Basic & Additional Services
Basic Information
Name of event
*
Name
*
First
Last
Email
*
Phone
*
Location of event
Street Address
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo, Democratic Republic of the
Congo, Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czech Republic
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini (Swaziland)
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Korea
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russia
Rwanda
Réunion
Saint Barthélemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia
South Korea
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen Islands
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Vietnam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Åland Islands
Country
What type of event is this (select all that apply)?
*
Running - Cross Country (HS or Collegiate team event)
Running - Road
Running - Trail
Road or Gravel Cycling
Mountain Biking
Cyclocross
Nordic Skiing
Ski Mountaineering/Randonee
Skijoring
Paddleboarding
Multisport (eg. triathlon, biathlon, etc.)
Other
Is this a multi-day event?
*
Yes
No
Date of event
*
Date Format: MM slash DD slash YYYY
On what date does the event start?
*
Date Format: MM slash DD slash YYYY
On what date does the event end?
*
Date Format: MM slash DD slash YYYY
Race website
Gun time of first event
*
:
HH
MM
AM
PM
Is the start/finish line the same exact spot?
*
Yes
No
What is the approximate distance between the start and finish lines?
*
Start Locations
*
Location of start for each division?
Online Registration
Have you already setup online registration?
Yes
No
Online registration web address
What date does online registration close?
*
Date Format: MM slash DD slash YYYY
Typically we can leave online registration open through the start of our event with our system.
What date does online registration close?
*
Date Format: MM slash DD slash YYYY
We recommend closing online registration 1-2 days before the meet, to allow time to prepare bibs.
What time does online registration close?
:
HH
MM
AM
PM
Would you like us to help you with online registration?
Yes
No
I would like more information
Please attach a .pdf of your paper registration if you have one
Accepted file types: pdf, doc, docx.
Registration & Packet Pickup
Will you allow packet pick up on the same day as the event?
*
Yes
No
What is the start time for race day packet pick up?
*
:
HH
MM
AM
PM
What is the end time for race day packet pick up?
*
:
HH
MM
AM
PM
We ask that you provide 9x12 envelopes for distributing the bibs to coaches and a volunteer to add bibs and team rosters to envelopes.
Okay!
I have a question about this.
What is your question?
Will you allow registration on the same day as the event?
*
Yes
No
What is the start time for race day registration?
*
:
HH
MM
AM
PM
What is the end time for race day registration?
*
:
HH
MM
AM
PM
Please note- race day registration must close at least 15 minutes prior to the gun time for the first event.
Please specify race day registration schedule
*
Will you host an expo or packet pick up on a date prior to the event?
*
Yes
No
Location of expo or packet pick up?
Street Address
City
State / Province / Region
ZIP / Postal Code
Afghanistan
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antarctica
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bonaire, Sint Eustatius and Saba
Bosnia and Herzegovina
Botswana
Bouvet Island
Brazil
British Indian Ocean Territory
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Chile
China
Christmas Island
Cocos Islands
Colombia
Comoros
Congo, Democratic Republic of the
Congo, Republic of the
Cook Islands
Costa Rica
Croatia
Cuba
Curaçao
Cyprus
Czech Republic
Côte d'Ivoire
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Eswatini (Swaziland)
Ethiopia
Falkland Islands
Faroe Islands
Fiji
Finland
France
French Guiana
French Polynesia
French Southern Territories
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Heard and McDonald Islands
Holy See
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macau
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
North Korea
Northern Mariana Islands
Norway
Oman
Pakistan
Palau
Palestine, State of
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Romania
Russia
Rwanda
Réunion
Saint Barthélemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint Martin
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Sint Maarten
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
South Georgia
South Korea
South Sudan
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen Islands
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
US Minor Outlying Islands
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Venezuela
Vietnam
Virgin Islands, British
Virgin Islands, U.S.
Wallis and Futuna
Western Sahara
Yemen
Zambia
Zimbabwe
Åland Islands
Country
What is the date for the expo?
Date Format: MM slash DD slash YYYY
What is the start time for for the expo?
*
:
HH
MM
AM
PM
What is the end time for the expo?
*
:
HH
MM
AM
PM
Other info to consider regarding your packet pickup
For example - additional days
Divisions | Age Groups | Scoring
Will you use standard cross country scoring?
*
Yes
No
Top 5 place, 6th & 7th displace
How will ties be decided
*
Next runner (standard for HS races)
Compare each of top 5 runners, most winning match-ups (NCAA)
Other (specify below)
Please specify tie-breaking procedure
Any other scoring considerations?
For example, runners of incomplete teams will or will not hold their place in the results (at the MT state meet runners of incomplete teams hold their place).
Will you score women and men separately?
*
Yes
No
How many divisions (5k, 10k, half marathon, etc.)
*
1
2
More than 2
Name and distance of 1st Division
5k, Varsity, etc...
Name and distance of 2nd Division
5k, Varsity, etc...
What is the start time for 2nd Division?
:
HH
MM
AM
PM
Event Schedule
*
Please specify start times for each division.
Other comments or notes about divisions
Are there any course cutoff times?
*
Yes
No
What are the course cutoff times?
Will you divide results by age groupings?
*
Yes
No
Will age groups be the same for all divisions?
*
Yes
No
Division Name & Age Groups
*
example: Divsion 1: 0-19,20-29,30-39,40-49,50-59,60+ Divsion 2: 0-14,15-19,20-29,30-39,40-49,50-59,60+
Age Groups
*
example: 0-19,20-29,30-39,40-49,50-59,60+
Have you already ordered bibs for this event?
*
Yes
No
Please list the bib# range(s) you'll be using and division associations, if any.
*
Awards
Will you give awards for this event?
*
Yes
No
We generally post the following result reports: overall results split by gender and age group. Age groups unless otherwise specified are 19U, 20-29, 30-39, etc. Some races may not provide age group awards but still prefer to have age group results posted. Please work with you timer if you want something unique for result reports on our website.
Should overall award winners also be eligible for age group awards?
*
Yes
No
Please select the relevant overall awards (you can choose more than one):
Overall (all ages)
Masters (40+)
Veterans (50+)
Grand Masters (60+)
Will the number of awards be the same for all divisions?
*
Yes
No
How deep for overall awards?
*
1
2
3
How deep for Masters awards?
*
1
2
3
How deep for Grand Masters awards?
*
1
2
3
How deep for Veterans awards?
*
1
2
3
How deep for age group awards?
*
1
2
3
Please specify award breakdown for each division
Results Viewing
Where can we display results & host our results kiosks?
*
Very close to the finish line at our tent
At a location away from the finish line
To limit the spread of COVID19 we are not providing our self service results kiosks where participants can type their bib number and receive a result printout for the foreseeable future. We will however post results to our website and results app as usual and likely can set up free text result notifications for your participants if you use our registration platform. If you'd like your event's result page before your event to share on your website or to email your participant ahead of your event, please reach out to your timer.
Describe where results viewing needs to be (a particular building, address, etc).
Basic Services
Basic services are included with your race fee.
Would you like assistance with designing and ordering custom bibs?
*
Yes
No
I would like more information
We need a couple weeks to get orders submitted for custom bibs.
Please describe the start/ finish line with any pertinent information. Is the start/finish on grass or pavement? Are there any nearby structures that we should incorporate or avoid when setting up the start/finish? Is there a power source nearby (we have generators)?
*
Would you like to use our inflatable arch at the start/finish line?
*
Yes
No
I would like more information
Would you like to use our PA system?
*
Yes
No
I would like more information
Would you like to use our music?
*
Yes
No
I would like more information
We can provide music at the finish line with an ipod or you can provide us with one.
Will you have an announcer at your event?
*
Yes
No
I would like more information
If you will have an announcer at the finish line, we will provide you with an announcer computer that provides a live feed of finishers' name and age when crossing the finish line
Please attach a .jpg or .pdf of your event artwork
Accepted file types: pdf, doc, docx, jpg.
Additional Services
Additional Services are not included in the base race fee. All additional fees for these services are listed below.
Would you like to allow participants to sign up for live text and email results?
*
Yes
No
I would like more information
This is a free service only for those using RunSignUp for online registration.
Would you like to purchase generic bib #'s from us at $25 per 100?
*
Yes
No
These bibs will have 'Competitive Timing' printed on them with blue bars at the top and bottom.
Would you like to purchase safety pins from us at $15 per box? (1 box covers most smaller events)
*
Yes
No
Competitive Timing has an app and will add your event to it! Which app level would you like to opt into?
*
Basic - Free
Tailored - $200
Premium with GPS Tracking - $1000
I'd like more information
For more information about our timing app and the features that are included in each level go here: https://competitivetiming.com/competitive-timing-app/
In addition to the start/ finish, will you need additional timing points at split locations? There is a $500 fee per additional split location.
*
Yes
No
A separate chip start location qualifies as an additional split. We can also double the width of the finish/start/split location from 4 meters to up to 8 meters. Double are considered additional split locations.
How many additional split locations will you need?
*
1
2
3
Where are the additional timing points for split locations?
ie: at the 5K mark of the 10K race, at the one mile mark of the 5K race, etc.
Volunteers
Okay!
I have a question about this.
We ask that you provide a few volunteers to manage packet-pickup and registration. We also will ask for a volunteer for events that require recollection of timing chips. These events are usually triathlons, nordic races, and obstacle races that use our multisport re-usable chips.
What is your question?
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